Avida Land Corp. Privacy Notice

Effective Date: November 15, 2022

Welcome to Avida Land’s Corporate website, an online platform managed by Ayala Land, Inc. (referred to as the terms “we,” “us,” and “our” in this Notice). The term “you” and its derivatives refer to customers, vendors, partners, employees, associates, and other stakeholders of Ayala Land, Inc. Here’s how we protect your data privacy:

Our Role in Your Data Privacy

When you use the Avida Land website (www.avidaland.com)this notice applies to you. Please read and understand it before providing us with your personal data.

Our Responsibilities

We process information pursuant to the Ayala Land Group (“Group”) Privacy Statement. To know more about our general principles and how we process your personal data within the Group, please visit https://www.ayalaland.com.ph/privacy-statement/.

We may revise this Privacy Notice from time to time as we add new features and purposes of data processing, or as laws change that may affect our company’s services. When we make material changes to this Privacy Notice, we will post the date it was last revised.

Your Responsibilities

  • Read and understand this Privacy Notice
  • Ensure that any information that you provide us is complete, accurate and up-to-date
  • If you provide us with personal data about other people, we will use that information only for the specific purpose for which it was provided to us. By submitting the information, you warrant and confirm that you have the right to authorize us to process it on your behalf in accordance with this Privacy Notice.

When and How We Collect Data

From the first moment you engage through our website, we are collecting data. Here’s when and how we do this:

  • You use our digital platform;
  • You interact with our sales or customer care agents, reservation officers and specialists through chat facility;
  • You provide personal information in relation to inquiries, requests, and complaints;
  • You subscribe and/or respond to surveys, promotions, and other marketing and sales initiatives;
  • You submit a job application
  • You provide personal information, information related to the property you are purchasing from us, and your financial information whenever you use the "Reserve Now" button to pay for your reservation fee, down payment, or amortizations via auto-debit online through the AQWIRE website (an online payment facility owned and operated by QWIKWIRE Corporation).

What types of data we collect from you

When you inquire about our products and service in this website through Chat With Us, Contact Us, Be Part of Our Corporate Team , the Company collects and processes the following personal information that you provide:

Personal data you provide us directly

Personal Identification
Name, gender, civil status
Contact Information
Address, telephone or mobile numbers, email address
Job Application Data
Employment history, educational background, résuméand pictures sent with it, compensation and benefits, pictures included in
Any other information that you voluntarily decide to share with Avida Land Corp.
Inquiries, feedback, opinions, reviews, comments, uploaded files, information provided for our due diligence process

When you pay for the property that you are purchasing pursuant to a reservation agreement, contract to sell, or any other contract with us through the “Reserve Now” button and the AQWIRE website, the Company collects and processes the following personal information that you provide:

Personal Identification
Name, gender, civil status, birthdate, government-issued ID, citizenship, occupation, spouse’s name
Contact Information
Address, contact numbers, email address
Financial Information
Credit card details, issuing bank, source of funding, monthly income range
Any other information that you voluntarily decide to share with Avida Land Corp.
Inquiries, feedback, opinions, reviews, comments, uploaded files, information provided for our due diligence process

Personal data we collect automatically:

In addition to the information that you provided us directly, we may collect information sent to us by your computer, mobile phone, or other access device when you visit or use our websites or applications, subscribe to our newsletters, or otherwise interact with us through our digital channels. For example, we may collect:

Device Information
IP address, hardware model, IMEI number and other unique device identifiers, operating system version
Location Information
Your location (derived from your IP address, Bluetooth beacons or identifiers, or other location-based products or features technologies) that may be collected when you enable location-based features
Information about your visit and use of our website
Time, duration, manner of use of our products and services, or products and services connected to ours.

Information we may aggregate from different sources to your profile

If you have informed us that you wish to receive personalized direct marketing communications, we might aggregate data from different sources (both internally and externally) to have a better understanding of your preference and interests and be able to serve you with more relevant communications. You can always object to these activities by opposing this. In particular, you can always opt-out from receiving marketing-related emails by following the unsubscribe instructions provided in each email.

Disclosing personal information other than yours

When you disclose to us personal information of another person (e.g., your dependent, spouse, children, and/or parents), you attest that consent has been obtained from that person to disclose and process his/her personal information in accordance with this privacy notice.

If the Personal Information was provided by a minor or one who is not legally capable of entering into contractual transactions without parental or guardian consent, the parent or legal guardian shall be responsible in providing the consent, and in correcting any information given or informing us that the information should be disregarded or deleted.

How and why we use your personal data

Under the Data Protection Act, we can only use your personal data for certain specified purposes and where we have a legal basis to do so. Here are the reasons for which we process your data:

  • Providing you with product and services that you have requested, including customer support.
  • Enhancing your customer experience by delivering product and services that match your preference and needs;
  • Communicating relevant products and services, advisories, and responses to your queries, requests, job application, and other concerns;
  • Processing of information for statistical, analytical, and research purposes
  • Receiving and recording payments for products and services you are purchasing from us.

Just in case you requested or opted information about our products or services, you may unsubscribe from them any time by clicking the unsubscribe link in the promotional emails, following the steps provided in the promotional text messages or replying to the email indicating that you no longer wish to receive any email from us.

Other uses by nature of our dealings

Aside from the general uses mentioned above, depending on your dealings with us, we may use your personal information to serve the following purposes:

When you inquire about or purchase property from us

  • Conduct of appropriate due diligence checks;
  • Registering your inquiry and addressing any follow-up calls;
  • Preventing, detecting, and investigating a crime (including fraud and money-laundering);

When you use any of our digital platforms, including mobile apps

  • Giving our third-party service providers the necessary information to implement our rewards programs and access to any advanced features of our digital platform, as applicable;
  • Assessing your eligibility for certain rewards and programs, and informing you of products, services, events, promotions, and initiatives that may be of interest to you;
  • Addressing your queries, requests, feedback, changes to our terms of service, and matters relating to the operation of your account, as applicable.
You may unsubscribe from our offers or marketing materials at any time by clicking the unsubscribe link in the promotional emails or by following the steps provided in the promotional text messages.

When you apply for employment or become our employee

  • Conducting appropriate assessments, background investigation, reference checks, pre- employment medical examination and interviews;

Your Privacy Rights

You can exercise your rights as a data subject by sending us an email at avidadataprivacy@avidaland.com. When you make a request, note that such a request is subject to certain conditions. We may also charge you for any of these services

You have the right to access information we hold about you

You may instruct us to provide you with any personal information we hold about you, subject to providing us with appropriate evidence of your identity.

  • We may withhold personal information that you request to the extent permitted by law.
  • You may instruct us at any time not to process your personal information for marketing purposes.
  • You will be asked to expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for the same purpose.

You can object to us using your data for profiling you or making automated decisions about you

We may use your data to determine whether we should let you know information that might be relevant to you (for example, tailoring emails sent to you based on your interests or behavior). Otherwise, the only circumstances in which we will do this is to provide service to you.

You have the right to port your data.

We will give you a copy of your data in a mutually acceptable format. We will not do so to the extent that this involves disclosing data about any other individual.

You have the right for your data to be erased.

You can do this by asking us to suspend, withdraw, remove or destroy your personal data, if it is no longer necessary for us to hold the data for purposes of your use of Avida.

You have the right to lodge a complaint regarding our use of your data

Please tell us first, so we have a chance to address your concerns. If we fail in this, you can address any complaint to the National Privacy Commission.

You have the right to damages

You have the right to damages arising from inaccurate, incomplete, false, unlawfully obtained, or unauthorized use of your personal data by Ayala Land, Inc.

How secure is the data we collect?

We do our best to ensure that your personal data is protected and your privacy is preserved.

We use physical, technical, and organizational safeguards to protect your personal data against loss, theft, and unauthorized access, disclosure, copying, use, or modification. These practices include:

  • Use of secured servers behind advanced threat protection appliances, firewalls, encryption and other security tools.
  • Use of standard encryption tools such as SSL (Secure Socket Layer) to help protect personal data and to keep information collected secure.
  • Website/Application security testing conducted by a third party prior to it being launched and when major changes have been applied.
In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who are qualified and authorized to process them. All such persons, wherever they are located, are required to protect the confidentiality and privacy of your personal data in a manner consistent with our privacy policies and practices.

And please remember:

  • You provide personal data at your own risk. Unfortunately, no data transmission is guaranteed to be 100% secure
  • You are responsible for your username and password. Keep them secret and safe!
  • If you believe your privacy has been breached, please contact us immediately by sending us an email at avidadataprivacy@avidaland.com.

How long do we store your data?

We shall retain your personal data obtained via our Contact Us, Be Part of Our Team, Ayala Land Group Data Privacy forms, and Chat facilities for a period of two (2) years from the fulfillment of the declared purposes or allowable criteria for its processing; unless we believe that these may be relevant to any ongoing or prospective legal proceedings in order to establish, exercise, and defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk).

Personal data you have shared via AQWIRE website shall be retained only for a period of five (5) years from the date of your transaction, except where specific laws and/or regulations require a different retention period, in which case, the longer retention period shall be observed. Financial data and documents you provide which indicate taxable transactions shall be preserved for ten (10) years pursuant to prevailing Bureau of Internal Revenue (BIR) regulations.

Thereafter, your personal information shall be disposed or discarded in a secure manner that would prevent further processing, unauthorized access, or disclosure to any other party or the public. Specifically, all personal data in electronic form will be deleted from our databases, following the retention period stated above.

Third parties who process your data

Fulfillment of Legitimate and Business Purposes

In fulfillment of the stated purpose/s that you consented to, we may disclose your personal information to the following parties:

  • Our employees and officers;
  • Professional advisers such as lawyers and auditors;
  • Members of our group of companies or our subsidiaries and affiliates;
  • Our holding company Ayala Corporation and all its subsidiaries and affiliates;
  • Our joint venture and alliance partners; and
  • Our technology and service providers.
And in order to comply with legal and statutory compliance, we may disclose your personal data:
  • To the extent that we are required to do so by applicable laws, rules, and regulations;
  • In connection with any ongoing or prospective legal proceeding;
  • To any person who we reasonably believe may apply to a court or other competent authority for disclosure of such personal information where, in our reasonable opinion, such court or authority would be reasonably and is likely to order the disclosure of such personal information;
Any company/entity with which we share information about you for the above purposes is contractually required to comply with confidentiality standards, undertake to respect any individual’s right to privacy, and comply with the Data Privacy Act. We also require that these organizations use this information only for our purposes, and follow our reasonable directions with respect to the use and protection of this information. This includes organizations which handle or obtain personal information as technical and service providers for Ayala, Land, Inc. who, in addition to the above measures, undergo our due diligence that includes their data protection practices.

Privacy Policies of Third-party Websites and Social Media Platforms

Our websites contain hyperlinks and details of third-party websites, including social media platforms and our payment service provider AQWIRE. We have no control over and are not responsible for the privacy policies and practices of third parties.

We have no control over and are not responsible for the privacy policies and practices of third parties. We therefore advise you to study their privacy policies before providing them with any personal information. Once you leave our website, you should likewise check the applicable privacy policy of the third-party website to determine how they will handle any information they collect from you.

Cookies and Similar Technologies

We use cookies to provide you with a better and more personal user experience. Unless you adjust your browser settings to refuse cookies, we will issue cookies when you interact with Ayala Land, Inc. Please note that where third parties use cookies, we have no control over how those third parties use those cookies.

How can I block cookies?

You can block cookies by activating a setting on your browser so that cookies are not accepted. You can also delete cookies through your browser settings. Each browser's website should contain instructions on how you can do this.

If you use your browser settings to disable, reject, or block cookies (including essential cookies), certain parts of our website will not function fully. In some cases, our website may not be accessible at all.

How to Contact Us

For comments, questions, or requests relating to this privacy policy, or complaints in relation to your rights under this privacy policy, you may get in touch with the Ayala Land, Inc.’s Data Protection Officer by by sending us an email at avidadataprivacy@avidaland.com